Gold Community Call (August 20, 2018)

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Gold Community Call (August 20, 2018)

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Call Date

Monday, August 20, 2018 - 11:00am

Agenda:

  1. Welcome & Introductions (New ND Coordinator James Popp, North Carolina)
  2. Updates from NDTAC: New resources on collaboration and National Title I, Part D Survey
  3. Reviewing Priorities for 2018-19
  4. Community Discussion: Communication with Subgrantees and Facilities

Notes

Notes:

  • What interested you in joining the call today?
    • Ken Krawchuk (PA): Spent a number of days this month monitoring N&D's and am interested in seeing how other states are handling this under ESSA.
    • Karen Auble (OH): Preparing for federal monitoring, updates, outcome data
    • Paula & Mary (NY): Does anyone have any transition roles and responsibilities for transition liaisons?
  • Welcome & Introductions:
    • Welcome James Popp, new ND Coordinator for North Carolina Department of Public Instruction
    • Introductions of call participants 
    • New attendee from OH, Sarah James, recently added to the TIPD team in OH
  • Updates from NDTAC:
    • Issue brief (May 2018) on substance abuse and program highlights (i.e., profiles) released in August
    • TIPD survey reminder. Most of Gold community already has completed
    • Conference presentations. NDTAC available to present upon request.
  • Gold Community priorities 2018-19
    • Based on your responses, the top priorities emerged:
  1. Use of Funds
  2. Evidence-based practices
  3. Transitions
  • Facilitator: Do these results resonate with you as the most important?
    • Several respondents put "yes" in the chat box (Francine Stromberg, Karen Auble, Valerie Ashton-Thomas, Paula & Mary, Ken Krawchuk)
    • Francine (NJ): Use of funds and transitions and evidence-based practices are all very important. Eval and monitoring go hand in hand and direct transitions and use of funds. They all interconnected.
    • Valerie (MD): Evidence based practices are required under ESSA.  We are trying to get clarification of evidence-based practices.
    • Facilitator: Are resources or guidance from your state about evidence-based practices?
    • Francine: Maybe not.
    • Valerie Ashton-Thomas: Yes.  We have had several trainings for staff.  Guidelines have been provided.
    • Facilitator: If you could add a priority, what would it be?
    • Francine: I don't think I would add a priority. This list is reasonable and more than enough [content] for the next year.
    • Valerie: All topics minus use of funds is a priority for MD
    • Paula Monarch-Palmieri & Mary Russman (NY): Guidance for the ESSA law regarding N&D
    • Karen Steinhaus (CA): Always seem to be going back to basics. What do we need to get into the CSPR? That is a constant need. I want to make sure pre- and post-testing is getting done. These are the top needs.
  • Communication strategies for capacity development
    • Alvita Howard (FL): Development of their state webpage, including modules for new program staff. One of the districts recommended adding a link on the site to other grants they may be eligible for.
    • Valerie: I facilitate two meetings annually. I have subgrantees to share and present on certain topics where they have shown best practices. I am looking into the process of online modules as another strategy.
    • Karen Auble (Ohio): We are working on updating our website and grants manual to get more information to the field on TItle I-D. It has areas where TIPD is mentioned in statute and non-reg guidance (e.g., use of funds).  Also updating the agency website to include TIPD to be under Federal portion and to include a section on vulnerable youth -- this is exciting and a new way to serve students.  Also have had all LEAs identify an adjudicated youth liaison for their district.
    • Facilitator: How do you structure these types of conversations with program staff (i.e., grounding the conversation in data)? 
    • Alvita: I try to do a bimonthly webinar, but also this year have started to have a "first Friday" meeting that has all subgrantees to discuss topics they want to address. Building these relationships is important.
    • Jen Engberg & Adam Henning (OR): In Oregon we updated our website this summer and we are trying to make it easier for folks to understand what Title I-D is and what they need to do. We recently did a Title I-D refresher webinar, as well as a CDPR training. Both of these are on the website. In addition, we have built Title I-D into our Title I-A roadshow we are doing this fall.
    • Facilitator: what does this look like?
    • Jen: In the past has been just Federal programs, but this year we are more in concert with districts and school effectiveness teams. Updated comprehensive needs assessments and have 1-on-1 meetings to address needs.
    • Facilitator: Does something stick out to you in these conversations?
    • Jen: we have been able to answer questions about programs coming to specific areas and provide information about them (e.g., if qualifying for it).
    • Facilitator: Is there an explanatory document that you've developed for this?
    • Jen: TIPD basics PowerPoint (PPT) that is used for the webinar, but not a comprehensive cheat sheet.
    • Facilitator: Do other states have similar examples of explanatory documents used?
    • Ken: Every year we host a big symposium for LEAs, but this year we also had a PPT presentation and a folder of information. We also went on the road to regional meetings to present.
  • Closing
    • Save the date coming up for Topical Call 3 on program evaluation (aimed for September). Open invitation for other staff in your program.
    • Looking ahead: NDTAC continually considering additional ways to provide TA based on our conversations
 
*Please contact your TA liaison for the recording and slides.