Gold Community Call (November 21, 2019)


Gold Community Call (November 21, 2019)

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Call Date

Thursday, November 21, 2019 - 2:00pm


  1. Welcome and Introductions
  2. New Resources
  3. Seminal Topic Discussion: Community Day Programs


Welcome & Introductions

What brings you here today

Jamie Miller: Gearing up for Octobe Child Count!  Looking for insight for any upcoming changes for the next round of CSPR starting 20-21.

LaNetra Guess (TX): Gearing up to do TA by webinar/Zoom meeting for LEAs. Seems during desktop monitoring they are still missing the boat in transition requirement for some reason.

LaNetra Guess (TX): We are also gearing up to add NDTAC resources regarding parent/family engagement to our Title parent and family engagement (outside source) website. Then they can go to one place 'in house' to get information on family engagement specifically for n/d youth.

Ken Krawchuk: Found the Community Day Program  session interesting but was unclear how funds could be generated for non 24/7 kids as the trend seems to be kids being placed at home or in community settings.

Cheri: yes

Updates from NDTAC

Topical Call Debrief: Community Day Programs

Ken (PA) - Programs seemed to be a bridge between secure care and the home school. The trend is of course keeping kids at home and in the community. How do they become generators of funds.

Karen Auble (Ohio): I'm interested if any states are awarding I-D subpart 2 in a discretionary manner

Katie Penkoff: This is such a great question, Karen, that I continue to ask at the Teal Community Calls.

Katie Penkoff: Perhaps this is something we can discuss will all states at the conference.

David Blumenthal: Great question, Karen! Do any of the states out there fund community day programs under Subpart 2?

Sam Ko: In Oregon, Oregon Dept has the obligation to pay for the educational expenses and the community day programs must have contracts with state agencies to place kids into the community day programs. The state agencies also license and approve the community day programs.

Karen Auble (Ohio): Yes! Many of our county detention centers are closing and moving towards day programs

Karen Auble (Ohio): which means we are no longer including those kids in the count

Sam Ko: in Oregon, the community day programs (subpart 1) serve both the neglected and delinquent students. Described program in Hood River. Live at OYA and go to school off site.

Sam Ko (OR): Sam is happy to share more about the programs and how they are funded in OR. I

Ken Krawchuk: Of course ESSA seems to emphasize Transititons which is why these are attractive programs

Katie Penkoff: Definitely, Ken.

Katie Penkoff: At risk of depency adjudication.

Karen Auble (Ohio): Yes. I've had several requests from day programs, but we still allocate by formula

Sam Ko: 581-015-2572

Long-Term Care and Treatment (LTCT) Education Program Funding Formula 

(1) The Department of Education shall provide funding to LTCT education programs based on a Minimum Staffing Level (MSL) model. The MSL model is based on standard classroom staffing that addresses the educational and safety needs of the students and educational staff in eligible LTCT day and residential treatment program classrooms.

(2) The Department shall base the MSL model on a ratio of staff to students per classroom that is based upon:

(a) One teacher and two instructional assistants for up to 15 students per classroom.

(b) One teacher and three assistants for between 15-20 students per classroom.

(c) When there are more than 20 students in a classroom, the distribution may factor in opening an additional classroom staffed with one teacher and two additional assistants to bring the student number back to 10 students per classroom.

(5) A special needs fund is established at the Oregon Department of Education which will be up to five percent of the total state monies made available for the LTCT program during a biennium:

(a) Individual applications may be made to the Department for this fund to cover unexpected, emergency expenses;

(b) Funds not utilized under this paragraph for the first year of the biennium will be carried forward by the Department to the next fiscal year and the remaining balance at the end of the biennium will be carried over as reserve funds into the next biennium.

Statutory/Other Authority: ORS 326.051 & 343.961

Statutes/Other Implemented: ORS 343.243 & 343.961

Save the Date! 2020 National Conference

Suggestions for improving the Annual Count


    Areas of Struggle

Timing is difficult for some states (e.g., FL during hurricane season)

Karen DeCoster (MA), following a site visit, an adult facility asked a question that has not come up before. There were some students that were included in the count that should not be. I was asked if they are also not allowed to count students under their care who are receiving educational services back in their home school district. In some cases in residential/staff care facilities, they are just in that facility at night and going out to school  in the community for educational services.

Karen DeCoster (MA): Another issue is that students with high school diplomas should not be included. We have now updated our guidance to make it clear.

LaNetra Guess (TX): I've been struggling with places requesting funding for facilities that actually house special education students and ones that hold students placed by child protective services. It doesn't seem that the facility is one that fits a n/d definition (nor students either). Just wondering how other states handle those cases.

LaNetra Guess (TX): I consider those places with SPED students are not n/d facilities. And those housing CPS students, don't seem n/d either.

LaNetra Guess (TX): I consider those places with SPED students are not n/d facilities. And those housing CPS students, don't seem n/d either.

LaNetra Guess (TX): Yes, placed by CPS. They are arguing neglected, but it still doesn't sound right to me.

LaNetra Guess (TX): These are majority SPED students and another CPS majority. But they aren't day treatment programs, 24/hour ctr.

Sam Ko (OR): For S1 community day treatment program has taken in one or two students who are autistic.

*Please contact your TA liaison for the recording and slides.