- Your Annual Count Process Improvement and Clarity Suggestions for ED Consideration
- Brief Recap of Community Day Programs Topical Call
- Ask Your Fellow Salmonites
- Upcoming NDTAC Activities & Resources
- For the Good of the Salmonites and Close
Your Annual Count Process Improvement and Clarity Suggestions for ED Consideration
-Colin has helped Christy get a letter out to the SAs and LEAs. The challenge is getting the count forms back from facilities.
-Some people do not want to share with the government.
-Christy shares with SAs/LEAs that the count is tied to funding.
-MT was using surveys without much success. Colin suggested using what is sent from ED to simplify the process.
-Colin shared that he worked with Christy on this. He tries to give himself a good amount of time between when he asks for the counts and when the counts are due to ED.
-Colin does not understand why the count processes are different for S1 and S2. His suggestion is streamlining the process by making it the same for both subparts.
-ID counts both during the same window to simplify.
Suzanne - Idaho: Not all counting sites receive funding
Suzanne - Idaho: This frustrates my State Agency as well
Vangie, Hawaii 2: People who have a better relationship with facilities, I have them do e-intros or we visit the facilities together to establish relationships. I bring goodies of course. This is the first time I'm trying to get Subpart 2 counts.
Jessica Fancher: In Wyoming, we have a data collection suite that each district uploads and Excel workbook with their count. We remind them in September of the count in October and provide the due date which is in November to allow us time to review, clarify, and submit. Subpart 1 has the same due date .
Laura: I don't think you can count a student under Subpart 1 and Subpart 2 both.
-Thoughts for changing the process -
-Christy - MT is spread out and it is a local controlled state, if there was a data base to enter that data, the LEAs do not have the ability to do so.
-Suzanne, ID has the same type of issue.
-Survey monkey has been used in the past without success. The official letter from the Feds might help to impart the seriousness and rationale for the process.
-Add descriptors in terms of different types of programs that are out there within the state. They were asked to check all that applied. This helped LEAs determine whether or not the facility fits the definitions.
-the other question was the legal basis for the facility's operation and care.
-An introductory letter was also included to explain what Title I, Part D, Subpart 2 is.
Brief Recap of Community Day Programs Topical Call
-JDCs are a formula fund
-We look at LEAs with high numbers, an example is alternative schools, they are in the process of putting together a three competitive process for LEAs with high numbers.
-They must be partner programs.
-S2 formula for county JDCs.
-For at-risk program they are partner programs with the district or a district program.
-Heidi in VT is working with Human Services to get at counts.
-ID all money goes through an LEA.
-Facilities need to strengthen relationships with the LEA.
-MOUs and other formal processes formalize these relationships.
-In SD, LEAs operate educational programs at facilities by laws.
-MT and ID have different applications for S1 and S2
-Call for states to share their S1 and S2 applications
-ID and MT applications are on line
-It’s a residential count, not an enrolled count for Subpart 2 - this causes the biggest confusion for my districts.
-New Hampshire is planning on using data collected by DHHS to get the Subpart 2 count.
Ask Your Fellow Salmonites
- Jessica - We had a question today for a facility under Subpart 1 that has some students who live in the facility, but attend school in the district. They don't receive a regular program of instruction in the state run facility. Both are trying to split the count through Subpart 1 and 2 to reflect the students receiving education through the district. I have explained that the district cannot count the students as they are in a state run facility. The students are considered at risk for the purposes of the district which are not included in the count. Is this accurate?
- Response/Question from Suzanne - What state agency is responsible for providing the educational services?
- Jessica - State run facility is actually under the DOE. They are picking out students that do not receive the regular program of instruction from the institution and they are giving that number of students to the district. The district is providing for teachers to educate the students.
- They are splitting the count between the two subparts.
- Does this present an issue for an audit?
- The SEA can be the SA of record.
- WYDOE is the SA is the agency of record.
- What would the LEA be counting the youth if the LEA is not residential?
- They are attending their home school and then they go back to their home facility.
- There is a difference between counting and serving.
- All could be counted under S1 and then the SA can create an MOU/contract to serve the subset of students served in the LEA.
- Suzanne will share a disclaimer with Jessica to help clarify what the responsibilities are and who they can and cannot count.
- Vangie, Hawaii 2: Can we have a topical call just on Subpart 2?
- Christy Hendricks: could you share that with us Suzanne?
- Vangie, Hawaii 2: Yes, that would help!!!
- Katie Penkoff: Such a great point!
- Katie Penkoff: It is important to look at user friendly language.
- Katie Penkoff: Facility types will differ per state licensing requirements
- Vangie, Hawaii 2: Yes! Yes! Yes!! That's exactly what would help me to determine who is eligible!
- Katie Penkoff: We are starting to look at who licenses residential facilities for children and youth within the state for child welfare and juvenile justice settings.
- Katie Penkoff: the names are usually state specific.
- Christy Hendricks: That would be so helpful!
- Katie Penkoff: Names/facility types
Upcoming NDTAC Activities & Resources
- Christy Hendricks: Did we talk about CSPR?
- Rob Mayo: Sorry folks. We're still not sure when the CSPR guidance will be ready, but will let you know as soon as we do.
*Please contact your TA liaison for the recording and slides.