Teal Community Call (March 7, 2019)


Teal Community Call (March 7, 2019)

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Call Date

Thursday, March 7, 2019 - 10:00am


  • Welcome & Introductions
    • New ND Coordinators and Community Members
    • Introductions of All Community Members
  • Updates from NDTAC
    • Updated Resource: Making It Count - Numeracy Guide
    • NDTAC Making It Count - Numeracy Guide Webinar
    • 2019 U.S. Department of Education Title I, Part D Coordinators Conference
    • Topical Call on Notable Uses of Title I, Part D Funds that Support Students' Social, Emotional, Mental, and Behavioral Health
    • Presentation Opportunities 
  • Emerging Topics in the Teal Community



Updates from NDTAC   
  • Updated Resource: Making It Count – Numeracy Guide
    • This guide is the second edition of the Making It Count publication, first published by NDTAC in  2010. This version updates the information from the earlier publication, and also includes strategies for using project‐based learning and Web‐based instructional programs to support the development of mathematics proficiency for youth in short‐term juvenile correctional facilities. We refer to it as the Numeracy Guide. This guide is primarily designed to help practitioners implement research‐based, effective  mathematics instruction in short‐term facilities; and provides recommendations, strategies, and  examples for teachers that increase the likelihood that students will become more proficient at  understanding mathematics and applying existing and emerging skills. Just as important, the guide  can help teachers promote the self‐confidence of students in their ability to use mathematics to  solve problems.
  • NDTAC Making It Count – Numeracy Guide Webinar
    • This webinar will highlight NDTAC’s recently released Making It Count: Strategies for Improving  Mathematics Instruction for Students in Short‐term Facilities 2nd ed. Authors Dr. Peter Leone and Dr. Carolyn Fink will provide an overview of the Numeracy Guide and present the four research‐based  recommendations and the associated action‐oriented strategies for increasing opportunities for students to improve their proficiency at understanding mathematics and apply existing and emergency skills including: 1. Promote student engagement and a classroom environment conducive to learning.  2. Implement screening, diagnostic testing, and progress monitoring.  3. Use explicit instruction by knowledgeable teachers to teach new numeracy skills and gradeappropriate mathematics concepts.  4. Provide an environment that supports teachers, promotes educational leadership, and fosters  high‐quality mathematics instruction and numeracy.
    • This webinar will feature educators from a juvenile justice facility who are implementing one or more of  the recommendations and strategies found in the guide as well as a list of resources for additional  support. This would be a great opportunity to share with your subgrantees. A listserv message with registration  information is scheduled to be distributed next week. Please be on the lookout for the message.
  • NDTAC Guide: Pre‐Post Assessments
    • This is an update to the 2006 Pre‐Post Assessments guide which was designed to assist States, agencies,  and/or facilities who work with youth who are neglected, delinquent, or at‐risk (N or D). The information  present will benefit those who are (a) interested in implementing pre‐posttests, (b) in the process of  identifying an appropriate pre‐posttest, or (c) ready to evaluate current testing procedures. Within this guide, you will find basic information on what pre‐posttests are, why facilities should  implement pre‐posttest procedures, characteristics of different pre‐posttests, and how agencies can use  the information to impact practice. With an increasing number of different pre‐posttests available, it is important that facilities understand how to identify the pre‐posttest best suited for the needs of their  unique youth population.   
  • ND 2019 U.S. Department of Education Title I, Part D Coordinators Conference
    • The conference will be held on June 4‐6, 2019 in Washington, DC at the offices of the American Institutes for Research. A block of rooms will be reserved at the Mayflower Hotel. The registration page on the NDTAC website will go live in a couple of weeks. We will send out a listserv message when  registration is open.   
    • NDTAC has formed a Planning Committee for the 2019 Title I, Part D State Coordinators National Conference. The Planning Committee consists of a panel of state coordinators that help the NDTAC TA Team prepare an agenda that reflects your voice. As part of the panel, the coordinators serve a crucial role in shaping the agenda and format of the national conference. Each year we strive to form a panel  that represents each of the three ND Communities as well as diversity with regards to years of  experience as an ND Coordinator and geography. We are fortunate that your peers from the Teal  Community, Dawn Carmody from MI, Dan Froemel from TN, and Pat Frost from IN, graciously agreed to  serve on the planning committee this year. We are tremendously thankful for their participation!   We are going to review the draft agenda. Please know that it is subject to change as we are still actively  planning and reaching out to speakers.   We have had two planning meetings thus far and our third and final planning committee call is  scheduled for March 21st. The planning calls are helping to ensure that we have the specificity needed  to really understand what coordinators are hoping to learn about each topic. A final  agenda will be posted on the NDTAC website prior to the conference. If you need an agenda to justify booking travel at this time, please do let us know. If you have the opportunity to wait a couple of weeks,  please do.   
  • Topical Call on Notable Uses of Title I, Part D Funds that Support Students’ Social, Emotional, Mental  and Behavioral Health
    • Salmon Community State Liaison, Rob Mayo, is helping to organize and host NDTAC’s upcoming Topical  Call. The call is scheduled for April 9, 2019 and is dependent on speaker availability. Examples of uses of funds include:  Counselor and/or social work positions, substance abuse treatment and prevention programs, mental health screenings, substance abuse screenings.
    • During the Topical Call, we hope to feature a few examples of subgrantees who are using funds to  support work in these areas. We have reached out to the ND Coordinators, received the names of a few  subgrantees, and have already contacted educators at these sites about potential participation. Once  the time is confirmed, we will send a message out to the ND Communities.  
  • Conference Presentation Opportunities
    • If you would like us to speak at your event, NDTAC will cover staff time
    • States cover travel costs at GSA 2019 Per Diem Rates (i.e., transportation, hotel, meals, incidentals)
    • Contact NDTAC or complete a request form
Emerging Topics in the Teal Community
  • What examples of State Title I, Part D Handbooks and Quick Reference Guides exist or are available?
    • Need Driven by High Turnover 
    • State Examples
  • Georgia
  • Kentucky
  • South Carolina
  • NDTAC Resources
    • Title I, Part D, State Coordinator’s Orientation Handbook
    • During this portion of the community call, we walked through Kentucky’s Title I, Part D website. Monica Shack and Amber Skaggs provided additional contexts for documents found on the website.
  • Title I, Part D, Subpart 2 – Local Education Agency Programs -- What states use a discretionary grant process for Part D, Subpart 2?
    • Title I, Part D Nonregulatory Guidance Local Programs for At-Risk Youth

M. Subgrants by States to LEAs

M-1. How does an SEA make Subpart 2 subgrants to LEAs?

The SEA has the option of awarding subgrants to eligible LEAs by formula or through a discretionary grant process. If a SEA chooses to award Subpart 2 subgrants on a discretionary basis, it may establish criteria or priorities or both, consistent with State requirements for awarding grants. If an SEA distributes funds through a formula, it may allocate funds proportionately among the eligible LEAs based on each LEA’s proportionate share of children in correctional facilities or delinquent institutions. In either case, the SEA must develop procedures for determining and notifying LEAs within the State that they are eligible to receive Subpart 2 funds.

Katie Penkoff, NDTAC: Under Subpart 2, are there any states, that instead of using the formula grant process, is using a discretionary grant process?

Dawn Carmody, MI: Michigan uses formula only.

Tiffany Frierson, VA: We do not have a discretionary grant process in VA, we use a formula.

Amber Skaggs, KY: Formula

David Blumenthal, NDTAC: Have any states used a discretionary grant to reallocate carryover or unspent funds? Or, when a local program closes or refuses funds.


  • What are examples of the different types of facilities that align with Title I, Part D. Subpart 3. Definitions?

Tile I, Part D Statute, Subpart 3 — General Provisions, Section 1432. Definitions

Rationale for the Question – To Ensure:

  • All students who are eligible for Title I, Part D services are included in the Annual Count
  • All eligible state agencies/LEAs are notified of the opportunity to apply for funding
  • The greatest number of students who are eligible are served by the program

Subpart 3 — General Provisions, Section 1432. Definitions

  • Adult Correctional Institution
  • At-Risk
  • Community Day Program
  • Institution for Neglected or Delinquent Youth

The ask – clear definitions of the different facility types and examples of facilities that align with the definitions.

For example, Adult Correctional Institution – 

  • Subpart 1– state prison, private prison, correctional reentry center
  • Subpart 2 – county run jail, contracted jail facility

NDTAC Title I, Part D Glossary

Katie Penkoff, NDTAC: Do you all think the Title I, Part D statutory definitions are helpful?

Susan Piazza, WI: Very helpful! Thank you. (mostly when examples are listed).

Kristine Nadolski, WI: Seems very helpful!

Monica Shack, KY: Very helpful!

Tiffany J, MS: This is awesome!  I had a conference call with ED yesterday regarding facility eligibility. 

Susan Piazza, WI: Lack of clarity in definitions has been the biggest barrier as a new Title I-D Director. Thank you.

Connect with Your Designated State Agency

As part of the Juvenile Justice and Delinquency Prevention Act of 2002 and the Juvenile Justice Reform Act of 2018, all states who participate in the Title II Formula Grants Program must identify a Designated State Agency (DSA).

Each DSA has staff who administer the Title II Formula Grants Program. Staff members may include:

  • Juvenile Justice Specialist
  • Compliance Monitor
  • Disproportionate Minority Contact (DMC) Coordinator

Find Your State’s Contact Information on the OJJDP Website State Contacts Page

Katie Penkoff, NDTAC: Are you in touch with your DSA? Do you know the folks in those roles?

Dawn Carmody, MI: I do not know MI DSA.

Kristine Nadolski, WI: Have other states gone through a needs assessment at the state level of their program?

Katie Penkoff, NDTAC: Dawn, I know you conducted a needs assessment across all of your sub-grantees, correct? Did that help you determine your needs at the state level?

Dawn Carmody, MI: It was not a full needs assessment, but I did do initial perception surveys of the subgrantees and just for subpart 2. I have not completed Subpart 1. However, you have given me resources to work hand in hand with Subpart 1 to get theirs up to date. The perceptions survey has helped to guide what kind of TA my subgrantees need as a statewide network.

Katie Penkoff, NDTAC: You used survey monkey for that right? You also had a really high response rate.

Dawn Carmody, MI: Yes, we did. It was about a 45% response rate. I gave them 2-3 weeks to give feedback. I can share that survey. It is in google forms.

Katie Penkoff, NDTAC: Thank you, Dawn. You’ve also used that to help inform topics that you covered at the conference last year?

Dawn Carmody, MI: That was my purpose. I took the biggest TA topics: transition, documentation, and allowable use always come up. That’s what I scheduled my sessions around. After the statewide conference, I wanted to host quarterly webinars. The newsletters are great samples also.

Susan Piazza, WI: Dawn, would you be willing to share your survey?

Rob Mayo, NDTAC: Sounds like a great resource!

Susan Piazza, WI: Thank you. It would be great to see what questions you had given the response was useful.

  • Close
    • Thank you to everyone who joined. All of the resources located in the handouts pod will also be posted on the ND Communities site. Please feel free to reach out between now and the conference.
    • Many of the webpages on the NDTAC website are out of date. Katie will be following up with states to confirm that everything is correct on the NDTAC webpage.

*Please contact your TA liaison for the recording and slides.