Year At a Glance

Year at a Glance

Year at a Glance

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A State Part D Coordinator's Year at a Glance. Text equivalent of the chart is shown below.

A State Part D Coordinator's Year at a Glance*

During each month, actions may be required by the SA/LEA, ED, or the Coordinator.

September

  • SA/LEA and Coordinator Action: MONITOR SUBGRANTEES (SEP-MAY)
  • SA/LEA Action: SAs and LEAs select count window for the Annual Count

October

  • ED Action: ED distributes Annual Count ("October Count") Survey and guidance
  • Coordinator Action: DISTRIBUTE ANNUAL COUNT SURVEYS TO SAs AND LEAs
  • SA/LEA Action: SAa and LEAs count eligible students within selected count windows

November

  • SA/LEA and Coordinator Action: COLLECT CSPR DATA FROM SUBGRANTEES (NOV-JAN)

December

  • SA/LEA and Coordinator Action: COLLECT AND VERIFY ANNUAL COUNT DATA FROM SUBGRANTEES (DEC-JAN)

January

  • Coordinator Action: SUBMIT ANNUAL COUNT OF STUDENTS COUNTED TO ED to determine formula counts for allocating Federal funds to states.
  • Coordinator Action: VERIFY AND SUBMIT DATA ON STUDENTS SERVED (UNDUPLICATED COUNT) VIA CSPR AND EDFACTS TO ED to track student achievement (Jan/Feb)

February

  • Coordinator Action: VERIFY AND SUBMIT DATA ON STUDENTS SERVED (UNDUPLICATED COUNT) VIA CSPR AND EDFACTS TO ED to track student achievement (Jan/Feb)
  • ED Action: ED prepares funding tables based on Annual Count and funds available

March

  • Coordinator Action: PREPARE PART D SA AND LEA APPLICATIONS

April

  • ED Action: ED announces preliminary awards (April/May)

May

  • ED and Coordinator Action: RELEASE PART D APPLICATIONS TO ELIGIBLE SAs and LEAs

June

  • SA/LEA Action: SAs (Subpart 1) conduct Annual Count (average length of stay of at least 30 days on day of count during the calendar year) (Jun-Nov)

July

  • SA/LEA and ED Action: ED releases Part D funds to the states
  • SA/LEA and Coordinator Action: MAKE PART D AWARDS (ALLOCATE PART D FUNDS RECEIVED FROM ED)

August

  • SA/LEA AND Coordinator Action: PREPARE FOR THE ANNUAL COUNT AND CSPR DATA COLLECTIONS (E.G., UPDATE SURVEY FORMS) (AUG-SEP)
  • SA/LEA AND Coordinator Action: PROVIDE TRAINING/TECHNICAL ASSISTANCE (T/TA) AS APPROPRIATE TO SUBGRANTEES ON THE ANNUAL COUNT AND CSPR DATA COLLECTIONS (AUG-NOV)
  • Coordinator Action: PREPARE FOR SUBGRANTEE MONITORING, including setting schedule, updating monitoring protocols, and preparing other related materials

*NOTE: These and guidelines and suggested timeframes. Federal reporting dates vary from year to year, and States adopt different schedules according to their specific circumstances and preferences.

Last updated: July 2012